Recruitment and Operations Assistant

Recruitment and Operations Assistant

Job Title: Recruitment and Operations Assistant
Contract Type: Permanent
Location: Mumbai
Reference: 2_190918
Contact Name: Sailee Bandekar
Contact Email:
Job Published: September 19, 2018 17:17

Job Description

Our client, a leading international hedge fund is looking for a Recruitment and Operations Assistant for their Mumbai office.

Job description:

  • Managing the VRC recruitment inbox – responding to all applications
  • Dealing with colleges, agencies and partners
  • Communicating with prospective or "in process" participants
  • Managing background check process
  • Ensure compliance and closure around the firm's mandated policies
  • Utilizing the firm’s applicant tracking system during the onboarding process
  • Ensuring that all recruitment administration is completed in a timely manner
  • If needed schedule and co-ordinate interviews
  • Schedule webinars and education sessions
  • Track Metrics across all agreed KPIs
  • Responsible for the co-ordination of the monthly payment process (for consultants)
  • Working with accounting team for payroll execution
  • Responsible for dealing with all bonus/salary queries from staff and partners
  • Responsible for updating human resources systems and databases
  • Managing stream of joiners, onboarders and leavers
  • Managing intern calendar
  • Managing overall consultant event calendar
  • Managing overall event calendar
  • Updating personal and team tasks on JIRA

Other skills (some good to have)

  • Experience preferably in a global finance organization
  • Confident individual with a proactive attitude
  • Exceptional interpersonal skills, demonstrating professionalism in all dealings
  • A self-starter, able to demonstrate high levels of initiative and motivation, but also work
  • closely with other team members and displaying trust and loyalty Ability to manage
  • assigned tasks in an assertive, efficient and timely manner
  • Proven ability to deal with confidential matters and with discretion
  • Must be able to multi-task and keep calm under pressure
  • Good team player
  • A good working knowledge of Microsoft Excel, Word and Workday
  • Excellent attention to detail
  • Proven ability to provide a customer focused service
  • Excellent, proven organizational skills
  • The flexibility to travel occasionally will help

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